Team & permissions
Roles, invites, per-event access, and the audit log every event lead asks for.
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Roles and permissions explained (Admin, Moderator, Viewer)
What each role can do, what each role can't do, and how to choose the right role for the planner, the venue lead, the DJ, the photographer, and the sponsor watching from the back of the room.
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Invite team members
Add planners, moderators, and on-site venue staff to your Fotowall account. Covers the invite flow, what each role can do, common issues, and how to handle the contractor who only needs access for one night.
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Manage event access per user
Coming soonScope each team member to only the events they're working on. Covers all-events access, per-event scoping, and the pattern for contractors who rotate between events.
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Audit log: who did what when
Coming soonEvery approve, reject, pin, delete, settings change, and team modification is logged with actor, timestamp, and IP. Here's how to read the log, export it, and what to do when a guest asks why their photo was removed.
Keep exploring.
- Getting started Create your first event, invite your team, and have a wall on a screen by tonight.
- Wall setup Templates, presentation modes, 4K projectors, and how to pause without dropping uploads.
- Guest experience The upload flow, moderation queue, custom fields, and the screen guests actually see.
- Branding & white-label Event name, accent color, sponsor logos, and removing Fotowall attribution on Pro.
- Billing & plans Plan comparison, how to upgrade, what happens to your data after you cancel.
- Troubleshooting When guests can’t upload, the wall freezes on the venue TV, or the QR won’t scan.
- API & integrations For dev teams: read-only API, webhooks, and the integrations on our roadmap.
Still stuck on team & permissions?
Email us. We answer within one business day, faster during live events.